Purpose Statement

The job of Registrar (High School) is done for the purpose/s of performing specialized and responsible clerical and technical tasks related to the registration of students and maintenance of student records and files; as well as related duties as required in the activities of the school site, and conveying registration related information to appropriate parties.

Essential Functions

• Coordinates assigned programs and/or activities (e.g. student registration, attendance issues, site in-service day activities, substitutes, travel/accommodations, lost and found, etc.) for the purpose of delivering services in conformance to established guidelines and ensuring availability of facilities and/or equipment. Evaluates situations (e.g. involving staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Informs Administrators and/or Counselors of possible student credit deficiencies and/or unusual placements for the purpose of ensuring student success. Interprets transcripts of incoming students (e.g. cum folders, record card, withdraw grades from previous school, fines/fees from previous school, etc.) for the purpose of ensuring their conformance with district grading, curriculum and course credit systems. Maintains a variety of files, documents and student records (manual and machine) (e.g. permanent student record, cumulative folders for all students, grades, transcripts, immunization dates, etc.) for the purpose of documenting and/or providing reliable information relative to student records. Maintains master schedules, boundary exception applications and course booklet for the purpose of ensuring availability and accuracy of information. Performs enrollment and unenrollment activities on the automated student information system (e.g. student information, cum folder, monthly enrollments counts, withdraw student, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements. Prepares documents (e.g. student lists, transcripts, Graduation/Dropout Reports, Ethnic Report, Course Enrollment, programs, bulletins, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. Processes requests from students, other districts, colleges/universities and/or employment agencies (e.g. transcripts, job verification, etc.) for the purpose of providing requested information. Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of providing information and/or direction. Serves as resource to employees and/or organizations for the purpose of interpreting and conveying appropriate procedures required for district operations. Supports assigned school personnel (e.g., answers phones, greets students/parents, oversees students, etc.) for the purpose of ensuring the efficient operation of the site Maintains and adjusts data for FTE and class balances and assists counselors with the preparation of various student records. Collects and prepares data for Federal, State and District reports. Responds to inquiries involving registration, foreign student registration, student records, attendance information, FTE accounting and reporting, and resolves attendance problems. Prepares documentation and drafts correspondence pertaining to registration requirements and procedures. Orders diplomas and certificates; reviews the retention of student records and insures compliance with State and District regulations and policies pertaining to same.

Other Functions

• Assists other personnel for the purpose of supporting them in the completion of their work activities. Attends meetings as assigned for the purpose of conveying or gathering information.

Job Requirements:

Skills, Knowledge and Abilities<br>SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include operating standard office equipment including software and preparing and maintaining accurate records.

KNOWLEDGE

is required to perform basic math, including calculations using fractions, percent's, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: codes, regulations & laws related to student enrollment, graduation and transfer

ABILITY is required to schedule activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include adapting to changing priorities; communicating with persons of varied backgrounds; maintaining confidentiality; working as part of a team; working with detailed information; and working with frequent interruptions.

Responsibility

Responsibilities include working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of significant resources from other work units is sometimes required to perform the job's functions. There is a continual opportunity to impact the Organization’s services. Working Environment, the usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience with increasing levels of responsibility is desired.

Education: High School diploma or equivalent